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Over the years, I’ve accumulated thousands of notes and a personalized GTD system (with tags and notebooks) in Evernote. I use my own flavor of the Zen to Done method, where I capture pretty much everything (from recipes to articles to read, and from project notes to grant deadlines). I’ve come to heavily rely on this second brain, both professionally and personally.
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Evernote has served me well for almost a decade. However, the latest update is so annoying (app is super slow, note export to html gone, ) I’m planning to abandon ship. For now, I’ve downgraded to the last useable version on my devices (thanks, reddit!). Getting some great advice from Twitter, I decided that this is the time to invest in a note-taking solution that’s sustainable for the future.
Taking a step back, these are must-have features for me:
- Sustainable format, i.e. avoid locking myself into another app that may break or change in ways I don’t like. I’d like to avoid repeating this ordeal in a few years from now.
- Import from Evernote (.enex or .html) – I have way too many notes to manually port them
- Quick capture across devices
- Single text note for brain dumps should be very quick on phone and laptop
- Web clipping
- Email forwarding
- Organizing with tags and notebooks (and ideally cross-linking notes)
- Shortcuts or saved searches to different combinations of tags
- Embedding figures (and other attachments)
- Good search
- Some additional features (e.g. Kanban-style project management, reminders) would be a plus, not a must
Based on excellent advice from a number of people on Twitter (thanks!), I looked at a couple of apps. Here’s a quick comparison:
How to buy pro tools. While Notion, Roam and Bear all look very beautiful, I decided against these to avoid future vendor lock-in. Dynalist lacks Evernote import, making it a no-go for me. I reviewed Joplin, an open-source replacement for Evernote. It has the same look and feel, and allows for seamless import of
.enex
files. However, the interface is pretty bare-bones and I was curious to use this opportunity to explore less linear kinds of note-taking.Which brought me to the Zettelkasten method, and the Obsidian and Zettlr apps. Both are essentially a layer on top of a folder of Markdown files. Markdown is unlikely to go anywhere soon, and the notes can be synced in any way you like: I put them in my Dropbox folder.
First step: export my Evernote files to Markdown
- Downgrade to Evernote 6 (the newer, awful v10 doesn’t allow export of more than 50 notes as a time)
- Export each notebook as a .enex file, making sure to click the ‘export tags’ checkbox
- Use this excellent converter to export all of these notes to Markdown: https://github.com/akosbalasko/yarle
- See here https://github.com/anne-urai/yarle for the template and config settings I used
- This worked beautifully, and converted all my notes (but took a while for ~7GB worth of .enex files)
Web clipping to Markdown
The Markdownload plugin https://github.com/deathau/markdownload clips webpages to a Markdown file, which should go into the Inbox folder with notes. I used the following settings on the plugin, to ensure that clipped and exported notes have the same structure:
I also turned off image downloads – Obsidian beautifully renders web images, and I figured this would reduce note size considerably. It does come at the risk of breaking in the future, but for most images that I clip from the web that’s OK.
Organize Obsidian
Between Zettlr and Obsidian, I picked the latter (but they seem very similar and can both access the same structure of files).
To rebuild some of my Evernote workflow, I enabled the ‘Zetttelkasten prefixer’ and ‘Calendar’ plugins. The former allows creating a quick note with a Zettelkasten prefix (
YYYY-MM-DD_HH:MM:SS
) and a template structure (e.g. date created and updated), and the latter launches a daily/weekly/monthly note from a template (with goals, projects worked on, habit tracker). To create a simple Kanban list, I used the following useful template https://github.com/masonlr/obsidian-starter-templates#kanban-with-embeded-queries which organizes notes (by tags) in a table.
I also starred some important ‘meta’ notes and saved searches.
Email forwarding: IFTTT + Automator
I have a habit of forwarding important reference emails, or emails containing tasks to do, to my GTD inbox for both safekeeping and project management. Obsidian doesn’t have an email forwarding setup, but I hacked together the following:
Evernote 2016
- on IFTTT, select ’email’ as trigger, and pick ‘Send IFTTT any email’. This will give you the [email protected] email address, to which you can forward emails.
- warning: if you have multiple inboxes (home, work, etc) this will only work when you send from the email address associated with your IFTTT account. In my case, this is my gmail. I could probably add an IFTTT account for each of my email inboxes, like my work email.
- this email will trigger Dropbox (where I keep my Obsidian Markdown database) to create a text file. I used the following Markdown syntax
- Unfortunately, this will append a
.txt
extension to the file you’ve just created (which is not recognized by Obsidian). On Mac, we can build an automator workflow: it will monitor the Inbox folder for files called .md.txt, and remove the .txt extension.
Missing features
Obsidian doesn’t have a mobile app, so ubiquitous capture (for quick ideas) is tricky. For now, I’m going to use Google Keep as an inbox on my phone, and process that one daily.
tl;dr Turns out, the structure of all of my second brain is rather pretty!
Evernote 101
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